Kara Sears
There are many reasons why you might want to convert text from uppercase to lowercase or vice versa. Luckily, there are a variety of online tools and Microsoft Word features that can help you do this without having to manually retype anything. Whether you want to use Sentence case, UPPERCASE, Capitalized Case, Toggle Case, or a variety of other cases, these tools can help you format your text exactly how you want it.
| Characteristics | Values |
|---|---|
| Sentence case | Capitalizes the first letter of a sentence and leaves all other letters as lowercase |
| Lowercase | Excludes capital letters from your text |
| Uppercase | Capitalizes all of the letters |
| Capitalize each word | Capitalizes the first letter of each word and leaves the other letters lowercase |
| Toggle case | Shifts between two case views |
| Small caps | Applies small capital letters to your text |
| Alternating case | Transforms text so that it alternates between lowercase and uppercase |
| Title case | Capitalizes the correct letters within the context of a title |
| Online converters | Prepostseo, Convert Case, Case Converter, and Daft Logic |
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What You'll Learn
Using Microsoft Word
To convert text from uppercase to lowercase in Microsoft Word, follow these steps:
- Open the document containing the text you want to convert.
- Select or highlight the text you want to change.
- Go to the "'Home' tab" in the ribbon and click on the "Change Case" button in the "Font" group.
- From the options presented, select "Sentence case" to capitalize the first letter of each sentence and leave the rest as lowercase. Alternatively, select "lowercase" to convert all letters to lowercase.
You can also use the built-in keyboard shortcut by pressing "Shift" and "F3" simultaneously. Each time you press the shortcut, the text cycles through all lowercase, all uppercase, and sentence case.
If you want to apply small capitals (Small Caps) to your text, select the text, then click on the arrow in the lower-right corner of the "Font" group. In the "Font" dialog box, under "Effects", select the "Small Caps" check box.
To undo any changes made to the case, simply press "Ctrl" + "Z" on your keyboard.
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Using online tools
There are several online tools that can help you convert text from uppercase to lowercase, and vice versa. These tools can also help you with other text case conversions, such as sentence case, capitalized case, and alternating case.
One such tool is Convert Case, which allows you to easily convert text between different letter cases. To use this tool, simply copy the text that you want to convert and paste it into the box provided. Then, select the desired case from the available options, which include sentence case, lowercase, uppercase, capitalized case, alternating case, inverse case, and title case. Convert Case also offers browser extensions and apps for iPhone/iPad and Android devices, making it easily accessible on various platforms.
Another option is Case Converter by Prepostseo. This free online tool enables you to convert text between uppercase, lowercase, capitalize case, sentence case, and other options. Similar to Convert Case, you can copy and paste your text into the provided box and then choose the desired case.
Small SEO Tools also provides a case converter that can be accessed at https://smallseotools.com/uppercase-to-lowercase. This tool allows you to convert text between uppercase, lowercase, and capitalized case. Simply copy and paste your text into the text area provided and click on the corresponding button (lowercase, UPPER CASE, or Capitalize Word) to make the desired conversion. Small SEO Tools also offers a TOGGLE CASE tool, which swaps the case of each letter, changing all uppercase letters to lowercase and vice versa. This can be especially useful when you accidentally leave the caps lock on.
Capitalize My Title is another online tool that offers various case conversion options. In addition to converting text between uppercase, lowercase, and title case, it provides additional options such as sentence case, first letter/proper case, alt case, and toggle case. This tool is particularly useful for ensuring correct capitalization in titles and headlines, with specific guidelines for different styles like APA, Chicago, and MLA.
These online tools provide simple and efficient ways to convert text between different cases, saving you time and effort in making manual changes. They cater to various preferences and specific case conversion needs, ensuring that you can format your text exactly as desired.
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Using Excel
Microsoft Excel has three special functions that can be used to change the case of text: UPPER, LOWER, and PROPER.
The UPPER function converts all lowercase letters in a text string to uppercase. To use this function, insert a new column next to the one containing the text you want to convert. Enter the equal sign (=) and function name (UPPER) in the adjacent cell of the new column (e.g., B3). Type in the appropriate cell reference in the parentheses (e.g., C3) after the function name.
The LOWER function helps to exclude capital letters from text, converting all text to lowercase.
The PROPER function capitalizes the first letter of each word and leaves the other letters in lowercase.
Another way to change the case of text in Excel is by using the Flash Fill tool. First, verify that the information you need is on the left-hand side of your chosen column. Type in your information using the case you want (uppercase, lowercase, or proper case). Go to the "Data" tab at the top of your screen and select "Flash Fill." The program will automatically fill the rest of the column using the initial pattern.
Additionally, you can use the keyboard shortcut Shift + F3 to cycle through different case options: lowercase, UPPERCASE, and Sentence case.
If you want to change the case of text without using formulas, you can use add-ins like KuTools, which offers a simple way to change the case of text in Excel.
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Using keyboard shortcuts
If you're using a Windows device, you can use the built-in keyboard shortcut to convert text from uppercase to lowercase. To do this, simply highlight the text you want to convert and press the "Shift" and "F3" keys simultaneously. Each time you press the shortcut, the text will cycle through all lowercase, all uppercase, and sentence case (capitalising the first letter of each sentence).
This shortcut works in most text editors and word processing programs, as well as in web browsers and other applications that allow you to enter text. However, it may not work in all programs or apps, and it is not universal across different operating systems.
In Microsoft Word, for example, you can also use the "Change Case" feature. To use this feature, open the document containing the text you want to convert, select the text, then go to the “Home” tab in the ribbon and click on the "Change Case" button in the "Font" group. From here, you can choose whether to convert the text to all uppercase, all lowercase, or sentence case.
Additionally, there are third-party software programs and online tools available that can help you convert text from uppercase to lowercase, such as AutoHotkey, Convert Case, Text Mechanic, and Case Converter. These tools can be useful if you need to convert large amounts of text or automate the conversion process.
Keep in mind that the Caps Lock key on your keyboard is also a simple way to toggle between uppercase and lowercase while typing. However, in many situations, typing in all caps is considered bad etiquette.
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When to use lowercase
Lowercase letters are used for common nouns and for every letter after the initial letter of the first word of a sentence. Uppercase letters are most often used at the start of sentences and as the first letter of proper nouns. However, there are other times when the capital letter form is used. For instance, the names of the days of the week and the names of the months are also capitalised, as are the first-person pronoun "I" and the vocative particle "O".
In some contexts, it is conventional to use only one case. For example, engineering design drawings are typically labelled entirely in uppercase letters, which are easier to distinguish individually when space restrictions require very small lettering. In mathematics, on the other hand, uppercase and lowercase letters denote different mathematical objects, which may be related when the two cases of the same letter are used; for example, "x" may denote an element of a set "X".
In an age when many of our communications are typed, the way we style our text can express additional meaning. When we email, DM, or chat in lowercase, it can signal calmness, humility, and honesty. It can also convey deceit, casualness, or a desire to cover your tracks. For example, a capitalized Slack message is often a giveaway that someone is away from their desk.
In certain instances, using lowercase can also be a stylistic choice. For example, the title and track list on Ariana Grande's latest album, "thank u, next", are all in lowercase, and so are her Twitter and Instagram accounts. Reading them can make you feel closer to her, as if she's speaking quietly or sending a handwritten note.
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Frequently asked questions
Select the text you want to change the case of, then on the Home tab of the Ribbon, go to the Fonts command group and click the arrow next to the Change Case button. Choose the appropriate option: Sentence case, lowercase, UPPERCASE, Capitalize Each Word, or TOGGLE CASE.
Unfortunately, there are very limited font options in Excel, and none to convert the text of the original cell as you can in Word. You might try posting your question at answers.microsoft.com to see if any of the MVPs know of any tricks you can use for that.
There are several online tools that can be used to convert text to lowercase, such as Convert Case, Small SEO Tools, and Prepost SEO. Simply copy and paste your text into the designated box and select the lowercase option.
