Cecily Zamora
Students at Georgetown Law are often anxious to receive their grades, and professors are sometimes late in submitting them. Final grades for any given semester are posted in GU Experience promptly after the final exam period has concluded. For non-standard calendars, faculty should submit grades 72 hours after the last exam. Graduate grades are due one week after the end of each session. Students can view their grades online with GU Experience.
| Characteristics | Values |
|---|---|
| Grading System | Quality Point Index (QPI) or Grade Point Average (GPA) |
| Grade Scale | S (satisfactory) and U (unsatisfactory) |
| Grade Submission Process | Professors submit grades through GU Experience |
| Grade Viewing | Students can view grades online with GU Experience |
| Grade Deadlines | Vary depending on course type and semester; for non-standard calendars, faculty must submit grades 72 hours after the last exam |
| Grade Changes | Professors can change grades for fall semester courses until the end of the spring semester, spring semester courses until the end of September, and summer courses until the end of November |
| Grade Delays | Delays in grade submission by professors are common, causing anxiety among students |
| Grade-Related Anxiety | Students experience significant anxiety while awaiting grades, especially when there are delays |
| Grade Appeals | Students can informally discuss grades with professors and then consider a formal appeal if unresolved |
| Pass/Fail Options | Students can choose to take elective courses on a pass/fail basis, excluding first-year students |
| Grade-Related Communications | Official communications regarding grades are sent by the Registrar's Office |
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What You'll Learn
Delayed grades
In the event of delayed grades, the Registrar's Office at Georgetown Law will typically communicate with students, providing updates and apologizing for any inconvenience or anxiety caused. Students are advised to check their emails regularly for such communications. In some cases, grades may be “under review,” as communicated by the Registrar's Office, and students will be notified when they are posted to their transcripts.
To address the issue of delayed grades, students can take proactive measures. If you are a Georgetown Law student and have not received your grades or an explanation for the delay from your professors, you can reach out to Above the Law by emailing them or texting them at the provided contact information. They may be able to intervene and expedite the process.
Additionally, students can refer to the academic calendar to understand the expected grading deadlines. For non-standard calendars, faculty should submit grades within 72 hours after the last exam. Graduate grades are typically due one week after the end of each session. Final grades for any given semester should be posted promptly after the final exam period has concluded.
It is important to note that students have the right to discuss any concerns about their grades with the professor. Within the first 21 calendar days of the next semester, students can initiate an informal conversation about their grade with the course professor. If the issue remains unresolved, students can consider a formal appeal, especially if there is an error in grading procedures or inequity in the application of policies stated in the course syllabus.
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Grade submission process
The grade submission process at Georgetown Law is managed by the University Registrar, who is responsible for collecting, recording, and reporting grades on behalf of the main campus colleges. The Registrar's Office communicates with students about their grades and any delays in the grade submission process.
For non-standard calendars, faculty members are required to submit grades within 72 hours after the last exam. Graduate grades are due one week after the end of each session. The grading deadlines are part of the academic calendar, and grades are posted in GU Experience promptly after the final exam period.
To submit grades, faculty members must log into GU Experience with their login credentials and DUO two-factor authentication. Once authenticated, they can access the Faculty Dashboard and select "Submit Grades" on the "Class List and Grading" card. After selecting the appropriate term and clicking "Submit," they can choose the relevant grading period ("Midterm Grades" or "Final Grades") and the desired course.
After entering all the grades for a course, faculty members click "Submit" and review the posted grades. Grades can be changed online before they are "rolled." Once rolled, grade changes must follow the grade change process. The University Registrar requests that all grading for credit courses be done through GU Experience to expedite the process.
Final grades for any given semester are posted in GU Experience, and students can view their grades online. Students can calculate their Quality Point Index (QPI) or Grade Point Average (GPA) by dividing the total quality points earned by the total credits attempted. Latin honours are also posted to students' records and are visible in GU Experience.
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Viewing grades
Grades are typically released promptly after the final exam period has concluded. For non-standard calendars, faculty members are expected to submit grades within 72 hours after the last exam. In some cases, grades may be released later than expected, as there have been reports of professors being late in submitting grades.
Students can also view their Quality Point Index (QPI) or Grade Point Average (GPA) through the GU Experience platform. The QPI/GPA is calculated by dividing the total number of quality points earned by the total number of credits attempted. Additionally, Latin honours are posted to students' records and are visible in GU Experience.
For graduate students, an 'I' grade indicates a provisional grade. To convert this to a final grade, graduate students must submit their completed work to the instructor within a timely manner, allowing the instructor to review the work and send the final grade to the Graduate School before the last day of classes in the following semester.
If a student believes that a course grade is not justified, they are encouraged to first discuss the grade informally with the professor within the first 21 calendar days of the next semester. If unresolved, the student may then consider a formal appeal, with grounds for appeal including errors in grading procedures or inequity in the application of policies stated in the course syllabus.
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Grade appeals
At Georgetown University, students may appeal a grade if there has been an error in grading procedures or inequity in the application of policies stated in the course syllabus. A disagreement with the professional judgment of the professor is not considered grounds for an appeal. The appeal process involves a thorough review, which could result in the decision that the grade was too low or, if an error or inequity was found to have benefited the student, that the grade was too high.
If a student believes there is reason to appeal a professor's assigned grade, they may submit a formal written appeal to the Chair of the faculty member's department, with a copy of the appeal letter sent to the student's advising Dean. In the appeal letter, the student must state the grounds for the appeal and document any claims of grading error or inequities in as much detail as possible. The appeal must be filed within the first 30 calendar days of the semester following the one in which the grade was assigned.
Upon receiving the appeal, the Chair must notify the faculty member and provide them with a copy of the formal request. The Chair/Dean may attempt to resolve the appeal informally, but they do not have the authority to change the grade assigned by the faculty member. If the appeal is not resolved informally, or if the Chair is the faculty member who assigned the original grade, they shall refer the matter to a committee of three impartial faculty members from another department or program to ensure fairness.
The appeals committee will hear from both the faculty member and the student and take any other steps deemed necessary to reach a decision. The committee then decides whether to sustain, raise, or lower the original grade, and their decision is final. The committee must report the outcome of the appeal to the student, faculty member, and Dean of the student's school no later than 60 days after the beginning of the next semester.
If the student's Dean does not receive a report from the Chair within the second 30-day period, they must notify the Chair and request a report within 14 calendar days. If a report is not received within that timeframe, the Dean will settle the appeal by either resolving it informally or deciding whether to sustain, raise, or lower the original grade. The Dean's decision is final, and they must notify all parties involved of the outcome. The matter must be settled by the end of the semester following the one in which the course was taken and the disputed grade was awarded.
It is important to note that the grade appeal process may vary slightly for students in specific schools or programs at Georgetown University, such as the School of Continuing Studies (SCS) or the Medical School, as outlined in their respective academic policies and procedures. Law students, for example, can pursue complaints through the Office of Disability Support Services or Georgetown University's Office of Institutional Diversity, Equity, and Affirmative Action ("IDEAA").
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Grade point average (GPA)
Georgetown University uses a Grade Point Average (GPA) system to assess students' academic performance. The GPA, also known as the Quality Point Index (QPI), is calculated by dividing the total number of quality points earned by the total number of credits attempted, truncated to the third decimal place without rounding. Quality points are obtained by multiplying the number of credits attempted by the value assigned to the grade earned.
For example, a student's GPA for a given semester can be calculated by first multiplying the credits attempted by the value of the corresponding letter grade. Then, the total number of quality points earned is divided by the total number of credits attempted.
At Georgetown, the grades are as follows:
- S (satisfactory) - equivalent to a grade C or better
- U (unsatisfactory) - equivalent to C-, D+, D or F, for which no credit is given
It is important to note that grades from other institutions, such as transfer credits, study abroad credits, or consortium credits, are generally not computed into the student's cumulative QPI. However, there are exceptions, such as grades earned on Georgetown-administered summer programs abroad or at specific locations like Villa Le Balze or GU-Qatar.
Additionally, students at Georgetown University have the option to take elective courses on a pass/fail basis, excluding first-year students. This option allows students to explore different areas of interest without the pressure of a letter grade impacting their GPA.
The University Registrar is responsible for collecting, recording, and reporting grades, and final grades for any given semester are posted in GU Experience promptly after the final exam period has concluded. Students can view their grades online through the GU Experience platform, which provides a centralised location for grade submission and retrieval.
While the University sets grading deadlines, it is not uncommon for professors to be late in submitting grades, causing anxiety among students awaiting their results. In such cases, students are encouraged to reach out to the Registrar's Office for updates or to initiate a formal appeal process if they believe their grade is unjustified.
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Frequently asked questions
Final grades for any given semester are posted in GU Experience promptly after the final exam period has concluded. There is no fixed date for the release of grades, but there is a grading deadline for professors.
Professors have a grading deadline of 5:00 P.M. ET on the day of the grading deadline.
Students can email the registrar's office to ask about missing grades. Students can also email Staci Zaretsky at Above the Law, who may be able to speed up the process.
Within the first 21 calendar days of the next semester, the student should discuss the grade with the professor. After this discussion, the student may consider a formal appeal of the grade.
Undergraduate first-year student advisory grades are due in the registrar's office in October.
